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Dropbox Autosync - Tips and Best Practice
Notebooks 4.2/2.2 introduces "automatic sync" for Dropbox. Here we provide you with more details about how it works and how it can best use it.
- To use auto sync, you need to turn it on in Notebooks' Dropbox settings
- The top level book is never synced automatically
- You can selectively disable auto sync for specific books (you find a switch in the books' info pane)
- Auto sync looks at the current books but not at others. When you open a book, NB checks for changes in that same book on DB, and if changes were made, it starts to sync this book.
- As auto sync just looks at the books and task lists you open, the "Due Tasks" smart book may not always reflect the same state on all your devices. To avoid this, open the smart book "All Task Lists" and select "Sync All Lists" from the context menu. This may take a bit, but makes sure that all your lists are up to date.
- Auto sync starts 10 seconds after the latest change you make in Notebooks. During the sync process you can still create new notes, but modifications to existing documents in that book are blocked. This is to avoid conflicts and inconsistencies during sync. - Modifications in other books are still possible, though.
- Auto sync is "shallow" and does not look at the contents of sub books. To sync sub books, too, either open them to trigger auto sync, or start a manual sync (manual sync still looks at the whole hierarchy of your current book)
- To ensure that protected documents are synced you should regularly trigger a manual sync with Notebooks unlocked
- Before moving big chunks of information in Notebooks, sync the hierarchy of that chunk to ensure that changes from DB are correctly imported
- You should avoid to sync several devices simultaneously, as this might confuse Dropbox and result in duplicate documents of folders (this is a known behavior of DB)
- If NB reports a timeout during sync, just retry.
- You should try to keep the clocks of your devices in sync as much as possible to ensure that task lists are synced correctly.